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university Center Policies and Procedures
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Public notice on data collection
Public Notice on Data Collection:
The University Center at Ponca City may collect personally identifiable data in the course of its duties, as supplied by applicants, students, and employees, or other individuals doing business with or interacting with the agency. “Personally identifiable data” means information which can identify an individual including, but not limited to, name, birth date, place of birth, mother’s maiden name, biometric records, Social Security number, official state- or government-issued driver license or identification number, alien registration number, government passport number, employer or taxpayer identification number, or any other information that is linked to linkable to an individual, such as medical, educational, financial, or employment information. 74 O.S., § 3106.4. Personally identifiable data is stored securely in accordance with Oklahoma law, as well as the State of Oklahoma’s Information Security Policies, Procedures, and Guidelines, available at Policy, Standards & Publications (oklahoma.gov).
The University Center at Ponca City shares personally identifiable data with the Oklahoma State Regents for Higher Education. The University Center at Ponca City is also subject to and complies with the Oklahoma Open Records Act, 51 O.S., §§ 24A.1 – 24A.33. In accordance with said law, some agency records must be made available for review and copying upon request. Where required or allowed by law, particular elements of personally identifiable data will be redacted before making the records available. The University Center at Ponca City will also share personally identifiable data in response to a properly issued court order or subpoena.
Useful and Affecting Statutes of the public body
70 O.S. § 3213.1 – University Center at Ponca City
25 O.S. §§ 301-314 – Oklahoma Open Meetings Act
51 O.S §§ 24A.1 – 24A.33 – Oklahoma Open Records Act
The University Center at Ponca City may collect personally identifiable data in the course of its duties, as supplied by applicants, students, and employees, or other individuals doing business with or interacting with the agency. “Personally identifiable data” means information which can identify an individual including, but not limited to, name, birth date, place of birth, mother’s maiden name, biometric records, Social Security number, official state- or government-issued driver license or identification number, alien registration number, government passport number, employer or taxpayer identification number, or any other information that is linked to linkable to an individual, such as medical, educational, financial, or employment information. 74 O.S., § 3106.4. Personally identifiable data is stored securely in accordance with Oklahoma law, as well as the State of Oklahoma’s Information Security Policies, Procedures, and Guidelines, available at Policy, Standards & Publications (oklahoma.gov).
The University Center at Ponca City shares personally identifiable data with the Oklahoma State Regents for Higher Education. The University Center at Ponca City is also subject to and complies with the Oklahoma Open Records Act, 51 O.S., §§ 24A.1 – 24A.33. In accordance with said law, some agency records must be made available for review and copying upon request. Where required or allowed by law, particular elements of personally identifiable data will be redacted before making the records available. The University Center at Ponca City will also share personally identifiable data in response to a properly issued court order or subpoena.
Useful and Affecting Statutes of the public body
70 O.S. § 3213.1 – University Center at Ponca City
25 O.S. §§ 301-314 – Oklahoma Open Meetings Act
51 O.S §§ 24A.1 – 24A.33 – Oklahoma Open Records Act
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